Quick, efficient, error-free.
Utility suppliers need a precise and correct inventory of assets – so the intervention teams can limit the duration of the interventions by taking immediate measures to remedy the faults, disturbances, and damage in a timely manner.
In order to enjoy continuous supply and the confidence of partners and customers, companies must permanently benefit from a straightforward, updated real-time database that displays the condition of each asset. Details introduced manually and wrongly, damaged and impossible-to-read labels, human errors caused by haste or inattention, and non-assessment of certain actions (repairs, maintenance, replacement of certain pieces) – can all affect the integrity of this database and the efficiency of the operational teams.
Advanced asset inventory solutions eliminate these challenges by simplifying, streamlining and providing total transparency for recording, displaying and updating relevant information. Combining manual scanning devices, desktop terminals and specially designed inventory software, these solutions suit companies of any size and with a diverse number of employees.
Using a complex system of desktop terminals, mobile devices, and performant software, EVIDEI, the asset management solution guarantees traceability, transparency, instant access to information, and quick visualization for any fixed or inventory means.
The result is an environment in which the work teams can complete their tasks, they can check information quickly, work without mistakes by implementing the scan/printing technology, and they can eliminate the wasted time generated by wrong information.
Each asset in the inventory is given a unique barcode, inventory number and designation. These details are printed on a label made of plastic that is resistant to water, chemicals, cleaning and handling products. For special equipment there is the option of generating RFID tags.
Labels can be printed directly from the desktop application by selecting an asset or groups of assets, choosing a label template and printing using the thermal transfer printer.
A single database that contains all the relevant information about each asset is instantly accessible and can be updated in real-time by both desktop terminals and software solutions that turn a smartphone into a scanning device – this is the main benefit offered by asset management solutions: quick update when an intervention of either remediation or maintenance takes place.
The management software allows teams to introduce, edit and monitor information about the status/classification/location of assets, the history, and changes made. This monitoring can also involve accessories, suppliers, and series numbers (solutions can also include personalized labels and reports) along with attached images, notes, and files.
Based on the data collected from the real situations facing the working teams, the advanced solution for this purpose increases the inventory speed 2-3 times and eliminates the inevitable human errors and which can lead to delays in remedying the damage.
The main cause of these errors is the desire to increase the processes by giving up certain crucial stages. The asset management solution eliminates this incorrect working mode by simplifying the processes and offering an easy-to-use and intuitive system from entry into administration to maintenance and remediation actions.
Thus, employees are encouraged to work efficiently and record any modifications. This creates a clear route, protected by avoidable errors, and guarantees correct information at any time.
The first step when a good is introduced into the inventory is that it is labeled either with a bar code or an RFID label.
The asset management solutions facilitate this process through equipment that prints labels resistant to transfer, handling, and environmental conditions. The labels printed provide the relevant information in a visible and easy-to-scan way by fixed and mobile equipment.
This clear and durable tagging associated with each fixed asset provides traceability, identification, and quick location of each asset in inventory, along with all the information necessary for employees to act quickly and instantly check the status of each asset to determine if intervention with maintenance actions is required or what are the necessary actions to repair a failure according to the history of the respective asset.
Asset inventory solutions must provide both transparency and total visibility, as well as security for the information entered. That’s why EVIDEI’s solution for asset management also offers a very useful functionality: the differentiation of access rights. Each employee is given a unique username and password – these give them access to the centralized database on an individual account basis.
Individuals assigned persons to monitor assets can enjoy transparency and total visibility, while employees in specific departments can have access only to the information necessary for performing their work tasks.